Regulation No. (2) of 2022 issuing the Model Financial Regulation for Youth Empowerment Centres and Youth Bodies under the Supervision of the Ministry of Youth and Sports Affairs

16 Feb, 2022

Regulation No. (2) of 2022 issuing the Model Financial Regulation for Youth Empowerment Centres and Youth Bodies under the Supervision of the Ministry of Youth and Sports Affairs

Minister of Youth and Sports Affairs:

Having reviewed Legislative Decree No. (5) of 1983 amending Emiri Decree No. (2) of 1975 establishing a Supreme Council for Youth and Sports, as amended;

Law of Associations, Social and Cultural Clubs, Private Bodies Working in the Field of Youth and Sports and Private Institutions promulgated by the Legislative Decree No. (21) of 1989, as amended;

Labour Law for Sector promulgated by Law No. (36) of 2012, as amended;

Legislative Decree No. (21) of 2013 regarding the Regulation of General-Purpose Fund-raising and its Implementing Regulation promulgated by Decision No. (47) of 2014;

Legislative Decree No. (60) of 2013 designating the Competent Ministry and the Minister responsible for implementing Legislative Decree No. (21) of 2013 regarding the Regulation of General-Purpose Fund-Raising, as amended by Decree No. (8) of 2021;

And Decision No. (2) of 2018 regarding the Model Regulation of the Statute of Youth Empowerment Centres and Youth Bodies under the Supervision of the Ministry of Youth and Sports Affairs, as amended;

Hereby Decides:

Article One

The regulation attached to this Regulation shall be adopted as a model financial regulation for Youth Empowerment Centres and Youth Bodies under the supervision of the Ministry of Youth and Sports Affairs. These centres and organizations shall adhere to the provisions outlined in the attached regulation until specific financial regulations are issued for each of them.

Article Two

This Regulation shall be published in the Official Gazette and shall come into force from the day following the date of its publication.

Minister of Youth and Sports Affairs

Aymen bin Tawfeeq Almoayed

Issued on: 15 Rajab 1443 A.H.

Corresponding to: 16 February 2022

Model Financial Regulation for Youth Empowerment Centres and Youth Bodies under the Supervision of the Ministry of Youth and Sports Affairs

Chapter One

General Provisions

Article (1)

In applying the provisions of this Regulation, the following words and expressions shall have the meanings assigned to them below, unless the context requires otherwise:

Kingdom: The Kingdom of Bahrain.

Ministry: Ministry of Youth and Sport Affairs.

Law: The Law on Associations, Social and Cultural Clubs, and Private Bodies Operating in The Field of Youth, Sports and Private Institutions promulgated by Legislative Decree No. (21) of 1989.

Authority: Youth empowerment centres and youth bodies under the supervision of the Ministry and registered with it.

Board: Board of Directors of the Authority or whoever manages it.

President: President of the Board of Directors of the Authority or whoever manages it.

Secretary: Secretary of the Authority.

Financial Secretary: Financial Secretary of the Authority.

Worker: Whoever works for the Authority in return for a wage and under its management or supervision.

Temporary Loan: Amounts disbursed to obtain necessary requirements that have arisen during the fiscal year within a certain amount.

Permanent Loan: Financial amounts allocated for incidental expenses that shall be entrusted to the Secretary for expenditure on urgent daily purchases and services.

Article (2)

This regulation aims to determine the financial policies and procedures relating to the management of the authorities' of their funds and properties and the performance of their obligations, in particular the following:

1- Safeguarding the Authority's funds and properties.

2- Ensuring the recording of all financial data of the Authority.

3- Financial and accounting processing of all financial transactions of the Authority.

4- Organizing and monitoring the movement of the Authority's funds, from revenues and expenses.

5- Listing the financial obligations and commitments of the Authority.

6- Ensuring the implementation of the provisions of the law and model regulations of the Statute related to the financial aspects of the Authority.

7- Establishing guidelines to facilitate the approval of both the General Assembly of the Authority and the Ministry for the Board's financial aspects.

Article (3)

The Board shall establish a permanent financial committee responsible for the examination and organization of the financial aspects and matters outlined in this Regulation, whether composed of members from among Board members or Authority members. The formation of the committee may include experts from outside the Authority.

Chapter Two

Accounting Policies, Records and Financial Reports

Article (4)

The Authority shall record financial transactions in accounting records according to historical cost rule based on their occurrence date and in accordance with recognized accounting standards, which rely on the following accounting policies:

1- Revenues: These encompass allocations and subsidies determined by the Ministry, prizes from youth competitions, advertisements, enrolment fees and subscriptions, revenue from renting fields, halls and facilities, investment returns, donations, gifts, and endowments, as well as any other revenues calculated when due, all in compliance with the laws and regulations regarding obtaining Ministry approval for such revenues.

2- Expenditures: All expenditures, regardless of their type, calculated when due.

3- Capital Expenditures: Capital expenditures on immovable properties shall be charged at cost, deducting accumulated depreciation. Depreciation shall be calculated using the straight-line method at rates sufficient to allocate the cost of these assets over their expected productive life.

Immovable properties obtained through donations shall be recorded at their equivalent cost or at the Board's fair value estimation.

Article (5)

a- The basic documentary group consists of the following:

1- Receipt Voucher: The voucher used when receiving cash amounts or upon receiving a check or through direct bank transfer to the Authority's account. It shall be issued in three copies, with the first copy given to the client, the second copy attached to the receipt record, and the third copy retained in the Receipt Vouchers Register. It is a requirement for the receipt vouchers to be sequentially numbered and preprinted, in accordance with Form No. (1) attached to this Regulation.

2- Payment Voucher: The voucher used when disbursing amounts through issuing a check or through direct bank transfer from the Authority's account to the benefit a person or other entity. It shall be issued in two copies, with the first copy attached to the payment record, and the second copy retained in the Payment Vouchers Register. It is a requirement for the payment vouchers to be sequentially numbered and preprinted, in accordance with Form No. (2) attached to this Regulation.

3- Entry Voucher: The voucher in which any transaction not involving receipt or payment is recorded. It shall be issued in one copy, and it is a requirement for the entry vouchers to be sequentially numbered and preprinted, in accordance with Form No. (3) attached to this Regulation.

4- Purchase Request: A document representing an agreement with a supplier to purchase goods or services, containing details of the goods and services to be purchased. It is a requirement for the documents to be sequentially numbered and preprinted, in accordance with Form No. (4) attached to this Regulation.

5- Payroll Statement: A statement that includes details of salaries and deductions for employees of the Authority, in accordance with Form No. (5) attached to this Regulation.

6- Bank Reconciliation Statement: A statement prepared to reconcile the bank balance recorded in the Authority's books and records with the bank statement balance, in accordance with Form No. (6) attached to this Regulation.

7- Miscellaneous Disbursement Settlement Statement: A statement indicating the opening balance of the permanent loan and the received amount in addition to the details of expenditures, in accordance with Form No. (7) attached to this Regulation.

b- All documents shall be stored in a secure place, according to their sequential numbers.

c- The use of ink erasers, rubbing out, scratching, or any alteration is strictly prohibited in records, documents, and books.

d- The original copies of cancelled numbered documents shall be preserved in the book and shall not be disposed of. The cancellation shall be authorized by the designated individual, with the new document marked with the number of the cancelled document and vice versa, for ease of reference.

e- Original supporting documents shall be stored in a secure place. They may be disposed of after ten years, starting from the end date of the fiscal year in which they were issued.

Article (6)

a- The Authority shall maintain organized accounting records in which all financial transactions of the Authority are recorded.

b- The pages of the accounting records shall be numbered sequentially and each page shall be stamped with the Authority's seal.

c- The Authority may maintain accounting records manually or through electronic methods.

d- In the case of maintaining accounting records electronically, the necessary requirements shall be observed to ensure confidentiality and security, including defining access and modification permissions for the data, and ensuring the presence of a mechanism for creating data backups.

e- The Authority shall maintain accounting records as follows:

1- Expense Record, containing all expenditure vouchers approved by the Authority, according to the details specified in Form No. (8) attached to this Regulation.

2- Revenue Record, containing all receipt vouchers approved by the Authority, according to the details specified in Form No. (9) attached to this Regulation.

3- Immovable properties Record, including all information related to immovable properties such as purchase date, value, and location, as specified in Form No. (10) attached to this Regulation.

4- Inventory Record, encompassing data about tools, gifts, medals, and other items present in the warehouses, according to the details specified in Form No. (11) attached to this Regulation. Quantities requested shall be disbursed based on a stock requisition, in line with Form No. (12) attached to this Regulation. Warehouses shall be inventoried annually or when deemed necessary by a committee constituted by the Board, provided that the committee does not include the Authority's accountant or storekeeper. This shall be done in order to ensure that what is stated in the register matches the inventory of the warehouses.

5- Commitments Record, comprising all purchase requests, with expenditure vouchers attached in case of payment, in accordance with Form No. (13) attached to this Regulation.

6- Contractors Record, encompassing all contract data related to contractors working with the Authority, in accordance with Form No. (14) attached to this Regulation.

7- Investment Contracts Record, containing all data related to investment contracts of the Authority, in accordance with Form No. (15) attached to this Regulation.

8- Budget Implementation Record, including the estimated budget, actual expenditures, and revenues, in accordance with Form No. (16) attached to this Regulation.

9- Donations, Grants, and Bequests Record, detailing all donations, grants, and bequests received by the Authority, in accordance with Form No. (17) attached to this Regulation.

10- Rental Record for the Authority's stadiums, halls, and facilities, containing details of all reservations for the stadiums, halls, and facilities, in accordance with Form No. (18) attached to this Regulation.

Chapter Three

Budget Estimation

Article (7)

The Authority shall have an annual budget. The financial year starts on the first day of January and ends on the last day of December of the same year. The budget shall include all estimates of revenues and expenditures expected during the financial year. Under no circumstances shall the estimated budget be prepared with a deficit.

Article (8)

a- The Board shall notify the Ministry of the draft estimated budget for revenues and expenditures by the end of November of the current year at the latest. The estimates shall be accompanied by a statement of the foundations and justifications upon which they were built. The Ministry is entitled to raise any objection to the items of the estimated budget. Moreover, the Board shall respond to objections raised by the Ministry or address them.

b- The Authority may amend the estimated budget during the year whenever necessary, with notifying the Ministry of the amendment. The Ministry shall have the right to provide any observations on the matter.

Article (9)

Expenditures shall not be incurred except based on the appropriations listed in the estimated budget. The Authority shall not exceed the budget limits, and the Board shall bear the legal and financial responsibility for any violation thereof.

In the event that any item of the budget is depleted, transfers between budget items shall be permissible, provided that the necessary funds for the transfer are available.

Article (10)

The Authority may amend its estimated budget in the event of obtaining additional revenues, whether they are included in the budget or not.

Article (11)

The Authority shall carry forward any surplus from the budget to the budget of the following year.

Article (12)

In the presence of outstanding debts owed by the Authority, a percentage of not less than 20% of its total revenues shall be allocated annually for the settlement of those debts.

Chapter Four

Revenues and Collection Procedures

Article (13)

The financial resources of the Authority shall consist of the following:

1- The allocations and subsidies determined by the Ministry.

2- Various membership and subscription fees.

3- Revenues from matches and events approved by the Ministry in advance.

4- Revenues from renting the Authority's fields, halls, and facilities approved for establishment by the Ministry.

5- Donations, grants, or bequests accepted by the Board and approved by the Ministry in advance, in accordance with the procedures and rules applicable in the Kingdom.

6- Revenues from youth, commercial, investment, and advertising activities approved by the Ministry in advance.

7- Other revenues approved by the Ministry in advance.

Article (14)

The Board shall determine the categories of membership fees and annual subscriptions for each type of membership, along with the method of collection and the conditions for exemption, in a separate regulation designated for this purpose. This regulation shall be approved by the General Assembly and the Ministry.

Article (15)

The Authority shall deposit its funds in its name with one of the approved banks as determined by the Board, while notifying the Ministry thereof. The individuals authorized to sign banking transactions shall be the Financial Secretary and the President or their deputy in case of their absence.

By decision of the Board, any member of the Board may be temporarily delegated to perform the duties of the Financial Secretary in case of their absence.

Furthermore, the Authority shall notify the Ministry of any change in the bank or the opening of more than one account, whether with the same bank or a different bank, within a week from the date of the change or account opening.

Article (16)

Revenues shall be collected in accordance with the following provisions:

1- Collection shall be in cash, by check, or directly deposited into the Authority's account.

2- The Treasurer or any individual authorized by the Board shall handle the collection of amounts under the supervision of the Financial Secretary.

3- Received checks shall be non-negotiable in accordance with the mechanisms and rules applicable in the Kingdom.

4- A receipt shall be issued for all received amounts.

5- The Financial Secretary or any individual authorized by the Board shall deposit the received amounts in cash or by check in the bank within a maximum of three working days starting from the day of collection. The deposit process shall be supervised by the Financial Secretary, and the Authority shall attach the deposit receipt to the receipt.

6- Upon receiving a deposit slip from the bank indicating the deposit of amounts, the Financial Secretary shall review its contents with the relevant receipts to confirm the accuracy of the deposited amounts.

7- Upon receiving notification from the bank indicating a deposit for the benefit of the Authority, the Financial Secretary shall issue a receipt for the amount.

8- The Authority shall monitor the collection of revenues on their due dates. In case any entity fails to settle the amounts due, the Authority shall notify them in writing to settle the due amounts within fifteen days from the due date.

9- The Board shall not be allowed to borrow or take financial loans from any individual or entity without obtaining written approval from the Ministry.

10- The Authority shall not be permitted to waive or cancel amounts due to it that are difficult to collect. It shall take all legal procedures to collect them.

Article (17)

a- The estimation of the value of immovable properties that the Authority intends to sell - before proceeding with the sale procedures - shall be based on their market value, considering the useful life of the property, or through a committee formed for this purpose from among the members of the general assembly who are not members of the Board by a decision by the president after the approval of the Board. The committee may seek the assistance of experts in carrying out that task.

b- The sale of immovable properties and the rent and sale of properties owned by the Authority shall follow the following provisions:

1- Immovable properties with an estimated value not exceeding three thousand Dinars shall be sold through direct offers without the need for advertising in local newspapers. The Board shall form a committee to evaluate the offers and prepare a report accordingly. The Board shall then review the offers' report, approve the sale, and document it within the minutes of its sessions. All relevant documents shall be attached to the receipt.

2- Properties with an estimated value exceeding three thousand Dinars, as well as the rent and sale of properties owned by the Authority, shall be conducted through sealed envelope bidding. This shall be in accordance with the following rules and procedures:

a) The announcement of the auction shall be published in one of the local newspapers. The announcement shall include the date, place, and duration for submitting auction bids.
b) Bids shall be submitted in sealed envelopes and accompanied by an initial guarantee not less than 10% of the bid value in the form of a certified check or a bank guarantee letter.
c) The estimated value for the leasing or sale of properties shall be determined by calculating the average of two appraisal reports provided by licensed appraisers from the competent authority in the Kingdom. The issuance date of the appraisal reports shall not exceed six months.
d) Participants in the auction may withdraw their bids by submitting a withdrawal letter to the bid box until the last day specified for bid submission. If a participant withdraws their bid after the last day for bid submission, the Authority shall seize the guarantee.
e) The Board shall form a committee consisting of three members, including the Chief Financial Officer, to open the envelopes and evaluate the offers.
f) The auction shall be awarded to the highest bidder, based on a decision issued by the Board upon the committee's recommendation, under the supervision of the Ministry.
g) The guarantee of participants who do not win the auction shall be refunded. The winning bidder shall be required to pay the remaining amount within a week from being notified of the auction award. The properties shall not be handed over until the full payment is made.
h) A receipt shall be issued upon receiving the sale amount, and all documents and minutes of the committee and Board meetings related to the auction shall be attached to the receipt. In the case of leasing or selling a property, a contract shall be prepared and submitted to the Ministry for review before signing. This shall be done within ninety days from the date of the award decision.
i) No Board member, their spouse, or relatives up to the third degree shall be allowed to participate in the auction.
j) Approval shall not be granted for any bid below the estimated value.
k) The Ministry may send a representative to oversee all committee and Board procedures for renting or selling properties.

3- Government properties used by the Authorities shall not be subject to the sale rules specified in the previous clause.

4- Renting government properties used by the Authorities shall follow the rules stated in Clause (2) of Paragraph (b) of this Article, provided that prior approval is obtained from the Ministry.

c- The Authority shall implement any observations raised by the Ministry during or regarding the processes outlined in this Article related to properties.

Chapter Five

Expenses and Purchases

Article (18)

a- All Authority expenses shall serve the purposes for which it was established and within the allocated budget categories.

b- The estimated budget appropriations shall be indicated against each item in the liability register for the purpose of monitoring disbursement within the limits of the appropriations of each item.

c- It is required to refer back to the relevant item in the expenditure record before commencing expenditure procedures to ensure the availability of financial allocations.

d- All pending obligations at the end of the fiscal year shall be transferred from the obligations register to the budget of the next fiscal year.

e- In cases of revenues collected for specific purposes, expenditures from such revenues shall only be permissible for those designated purposes.

f- The Authority shall be prohibited from transferring funds or signing conventions that result in financial obligations with parties outside the Kingdom unless written approval is obtained from the Ministry.

Article (19)

a- purchase request shall be prepared for all purchases of goods and services whose value exceeds one hundred dinars.

b- An authorized copy of the merchant's quotation shall be attached to all purchase requests issued by the Authority.

c- All purchase requests shall be recorded in the obligations register.

d- Verification of the availability of financial allocations in the Authority's budget shall be done before commencing the purchase process.

e- Purchases of the Authority shall be secured according to the following principles:

1- Equal opportunities shall be provided to all institutions, companies, and individuals wishing to engage with the Authority, provided they meet the conditions set by the Board.

2- Complete and standardized information about the required work shall be provided to competitors, and a single deadline shall be set for submitting bids and offers.

3- Purchases shall be made at the lowest prevailing prices whenever possible, while considering quality.

4- Goods and services with a specific connection or objective shall be grouped for procurement or implementation as a single batch.

5- The Financial Secretary shall prepare a list of suppliers, their addresses, and the goods and services that are frequently purchased or executed annually, to be approved by the Board.

Article (20)

a- If the cost of the purchase does not exceed two thousand dinars, the Board may authorize the President, Vice President, or the Financial Secretary to make the purchase or contract for the completion of work through direct procurement.

b- The Authority may make purchases through direct procurement for items valued over two thousand dinars, based on a decision by the Board in the following cases:

1- When the required goods, services, or work are only available from a specific supplier and there is no acceptable alternative, provided that a letter from the supplier is submitted confirming their status as the sole supplier in the Kingdom.

2- Urgent cases that cannot tolerate delays following the bidding process.

3- When prices of goods and services are standardized among all suppliers.

c- A contract shall be drafted between the Authority and the awarded supplier, outlining the goods, services, or work agreed upon.

Article (21)

If the cost of the purchase exceeds two thousand dinars but does not exceed ten thousand dinars, the purchase shall be conducted through the three-bid method, in accordance with the following rules:

1- A committee shall be formed by a decision of the Board, consisting of three members, including the Financial Secretary shall be responsible for opening the bids and preparing a report on them, outlining its recommendations for the suitable offer. The report shall then be submitted to the Board for decision. A copy of the committee's minutes and the Board's meeting minutes, along with the expenditure voucher, shall be attached.

2- The bid shall be awarded to the lowest offer price, taking into consideration the quality, type, delivery speed, and other relevant factors.

3- In case the lowest offer price is not selected, the Board shall provide reasons for the selection.

4- The Authority shall draft a contract between itself and the awarded supplier.

Article (22)

If the cost of the purchase exceeds ten thousand dinars, the purchase shall be by tender method, in accordance with the following rules:

1- A committee shall be formed to decide on the Authority's tenders, consisting of three members, presided by one of the Board members, and including the Financial Secretary. The decision to form the committee shall be issued by the Board.

2- The committee shall prepare the tender documents, including detailed specifications of the required goods, services, or works, evaluation criteria for the bids, and their relative financial and technical weights, as well as the deadlines for submitting bids.

3- The tender shall be announced in a local newspaper, including the following information:

a) The subject of the tender.
b) The purchasing Authority.
c) The method of obtaining the documents.
d) The location for submitting bids and the final deadline for submission.

4- Suppliers shall submit their bids to the Authority in sealed envelopes, placed in the tender box. Bidders shall not be allowed to make any amendments to their bids after the specified submission deadline.

5- The committee shall open the envelopes and evaluate the submitted bids, including a technical evaluation of the supplier's competence, experience, and the quality of goods and services.

6- The committee shall prepare a report, signed by all its members, recommending the award of the tender. The report shall be submitted to the Board for decision, along with a copy of the committee's minutes and the Board's meeting minutes, and the expenditure voucher.

7- The Authority shall draft a contract between itself and the awarded supplier.

Article (23)

The provisions stipulated in Articles (19) to (22) of this Regulation shall apply to construction and building works, in accordance with the terms and specifications determined by the Board under the supervision of the Ministry.

Article (24)

a- Purchases shall be received by the person authorized by the Board, by signing a copy of the delivery notification issued by the supplier, or by signing on a copy of the purchase order returned to the Authority upon receipt.

b- The recipient shall verify the validity of the received items and their conformity in terms of quantity and quality with the information provided in the purchase order. Any discrepancies observed upon delivery shall be recorded in the receipt record.

c- The recipient shall be held responsible before the Authority for any errors resulting from the acceptance of incomplete or non-compliant goods with the specifications.

Article (25)

a- Disbursement shall be carried out through one of the following methods:

1- In cash through temporary or permanent loans within the limits specified in Chapter Six of this Regulation.

2- By means of a certified cheque signed by authorized signatories.

3- Through bank transfer.

b- Payment vouchers shall be prepared for all Authority expenditures. The payment voucher shall include the following, upon completion of the financial transaction:

1- An approved price from the merchant.

2- Purchase request.

3- Certified supplier invoice including supplier's name and details, unit values, and total amount.

4- Verification of the recipient's signature on a copy of the supplier's delivery notification or purchase request.

5- Verification of the attachment of the supplier's delivery notification.

6- Payroll and employee entitlements statement.

7- Any other documentation supporting for the disbursement.

c- The following documents shall not be accepted as supporting documents for disbursement:

1- Documents written with removable, erasable, or modifiable means without showing traces of erasure, removal, or modification.

2- Damaged or unclear documents, or those with altered or tampered original data.

3- Documents altered by scraping, scanning, or other changes, unless the changes are authorized and signed by the supplier.

d- Payment vouchers shall be approved as follows:

1- By the Financial Secretary if the amount does not exceed two thousand dinars.

2- By the President or his deputy in his absence, if the amount exceeds two thousand dinars. The Board may preauthorize a member to approve payment vouchers in the absence of the President and his deputy.

e- The Authority shall settle invoices due to suppliers upon receipt, unless there is a prior agreement on a specific payment period.

f- The recipient of the check shall sign the payment voucher or any document indicating the receipt of the check.

g- After completing the payment procedures, payment vouchers and their attachments shall be stamped, with the check number and date indicated on the document if the payment was made by a certified check.

h- All payment procedures outlined in this regulation shall apply to the settlement of documentary credits.

i- A file shall be opened for each letter of documentary credit to store all correspondences and related information, under the supervision of the Financial Secretary.

j- Copies of checks, supporting documents for their receipt, or bank transfer orders shall be attached with the payment voucher.

Article (26)

a- The signing of checks, correspondences, or transactions related to the Authority's bank accounts shall be within the authority of the President of the Authority or his deputy in his absence, in addition to the Financial Secretary or any person temporarily authorized by the Board in his absence, provided that they are a member of the Board.

b- The Authority may use electronic banking services solely for accessing the Authority's account statements. It shall be prohibited from using direct bank transfer privileges through electronic banking services or any other privileges that could affect the Authority's bank account.

c- The Authority shall not be allowed, under any circumstances, to request credit facilitation in overdraft.

d- Pre-signing of checks without specifying the amount shall not be permissible, and the violators shall bear all legal and financial responsibilities thereof.

e- The Financial Secretary is responsible for keeping chequebooks.

f- In the event of cancelling a check for any reason, the Authority shall mark the check as cancelled with a stamp or a cancellation statement.

g- The Authority shall not be authorized to issue post-dated checks.

h- A monthly reconciliation of the bank account shall be prepared by the Authority's accountant or someone authorized by the Board. It shall be reviewed and approved by the Financial Secretary, within a maximum period of twenty days from the following month.

Article (27)

a- The Authority may not establish new buildings or any new facilities without obtaining written approval from the Ministry and obtaining all necessary licenses from relevant authorities.

b- The Authority shall not have the right to maintain or repair immovable or movable properties owned by others.

Article (28)

Insurance shall be provided for the properties and assets of the Authority against risks such as fire, theft or any other risks.

Chapter Six

Temporary and Permanent Loans

Article (29)

a- It is permissible to disburse amounts in the form of temporary loans for tasks related to the Authority, whether inside or outside the Kingdom. The disbursed amount shall be recorded as a temporary deposit under the name of the individual representing the Authority.

b- Temporary loans shall be settled upon the representative's submission of a report detailing the completion of the task.

c- The settlement statement shall be accompanied by supporting documents and shall be submitted within a period not exceeding fifteen days from the date of the individual's return to the Kingdom or the completion of the internal task.

d- The settlement shall be approved by the head of the delegation and the Financial Secretary.

e- The Authority may not provide loans from temporary loans to any individual.

Article (30)

a- The system of permanent loans shall be adopted to cover miscellaneous expenses, with the disbursed amount being recorded in the name of the custodian until the invoices or documents related to the expenditure are provided.

b- The custodian of permanent loans in the Authority is the Secretary.

c- In the event of changing the individual responsible for the custodianship of permanent loans for any reason, a handover report for the loans shall be prepared for the alternative individual.

d- The amount of permanent loans shall not exceed three hundred dinars.

e- If diverse activities necessitate maintaining more than one permanent advance simultaneously, the Authority may, by the Board decision, keep multiple permanent loans under the custody of the Secretary.

f- Permanent loans shall be used for purchases and expenses not exceeding one hundred dinars in value.

g- Disbursement from permanent loans requires the approval of the Financial Secretary.

h- Permanent loans shall be kept in a secure location.

i- A settlement statement for miscellaneous expenses shall be prepared according to Form No. (7) attached to this Regulation, along with the submission of invoices or documents related to the expenditure. The statement shall be prepared by the recipient of the deposit and approved by the President of the Board, his deputy, or the Financial Secretary.

Chapter Seven

Workforce

Article (31)

The Authority shall adhere to the following rules when contracting with its employees:

1- Selection among employees shall be based on qualifications, experience, and competencies, with priority given to Bahrainis in contracting.

2- The Board is responsible for appointing employees to the Authority under contracts specifically issued for this purpose. These contracts shall encompass their wages, allowances, and bonuses, in consideration of the financial allocations and budgets of the Authority.

3- The Authority shall be prohibited from contracting with any worker if there is insufficient budget to cover their work-related expenses.

4- The provisions of the Labour Law for the Private Sector promulgated by Law No. (36) of 2012 shall apply to employees of the Authority, whether they work under full-time or part-time employment.

5- Combining membership in the Board with any paid position within the Authority shall not be permissible.

6- A file for each employee shall be opened at the Authority, containing all relevant data and documents.

7- A record shall be prepared, named the Contracted Employees Record, which shall include contract details of all employees, in accordance with Form No. (14) attached to this Regulation.

Article (32)

The Authority shall adhere to the following rules when disbursing employee salaries:

1- Adopt a mechanism for employee attendance and departure within the Authority.

2- The Secretary shall prepare the payroll and have it approved by the Financial Secretary before disbursement.

3- No amounts shall be disbursed to any employee of the Authority contrary to the terms specified in the employment contract.

4- The Authority shall disburse salaries to eligible employees promptly upon their due date.

5- The disbursement of employees' entitlements in the Authority, including wages and allowances, shall follow the payment mechanism prescribed by the Labour Law for the Private Sector promulgated by Law No. (36) of 2012.

6- Deducted amounts from salaries shall be paid to the relevant authorities within a maximum period of fifteen days from the date of deduction, unless Kingdom regulations specify otherwise.

7- Advance payment of salary is not permitted, except in cases where the employee is on annual leave.

8- In the event of settling the dues of any employees in the Authority, the employee shall receive an official clearance letter approved by both the Secretary and the Financial Secretary.

Chapter Eight

Competitions

Article (33)

The provisions of this Chapter apply to all competitions in which the Authorities participate, whether at the internal, regional, continental, or international levels, whether held within or outside the Kingdom.

Article (34)

All expenses and revenues of competitions shall be managed through a financial committee established for this purpose by a decision of the Board.

Article (35)

The Board shall issue a decision to select and designate the members of the delegation representing the Authority in the competitions.

Article (36)

a- No competition shall be held or participated in unless the necessary funding is verified.

b- In case the Authority concluded sponsorship conventions for any competition, the Authority shall notify the Ministry and obtain a bank guarantee from the sponsoring party to cover its commitments. The Authority shall have the right to use the bank guarantee in case the sponsoring party breaches its commitment according to the signed agreement.

Article (37)

a- In the event that the competition takes place within the Kingdom, the Financial Secretary shall be among the members of the organizing committee. They shall be entrusted with the temporary loan and shall oversee the expenses and revenues.

b- In case the competition takes place outside the Kingdom, the Board shall appoint a person responsible for the temporary loan from among the delegation members, provided that the loan amount does not exceed fifteen thousand Bahraini Dinars. If the amount exceeds that, the Authority shall form a financial committee from among the delegation members, consisting of at least two individuals who shall be jointly liable for the loan. In all cases, the value of travel tickets shall not be included in the temporary loan amount.

Article (38)

The Authority shall prepare a settlement statement for all expenses and revenues of the competitions, accompanied by all supporting documents which shall be approved by the President of the Board and the Financial Secretary, and sent to the Ministry within thirty days from the end of the competition.

Chapter Nine

Travel Expenses

Article (39)

The financial allocations specified in this Chapter shall be disbursed to all individuals who are appointed or sent by the Authority based on a decision issued by the Board to travel abroad.

Article (40)

a- Regions and countries shall be classified according to the cost as shown in Table (1) attached to this Regulation.

b- The daily financial allocations disbursed to the delegate shall not exceed the amounts indicated in Table (2) attached to this Regulation. These amounts shall not include accommodation expenses, which are based on the rates specified in the competition system or regulation.

Article (41)

a- Financial allocations shall be disbursed if the period of delegation exceeds thirty days as follows:

1- More than thirty days up to sixty days, 75% of the specified allocations shall be disbursed.

2- More than sixty days, 50% of the specified allocations shall be disbursed.

b- All allocations shall be disbursed in the national currency.

Article (42)

Incidental expenses for external participation shall be allocated for emergency matters related to the participation itself, such as transportation, meals, medical treatment, visa fees and other fees. Expenses shall be within the approved budget, and the head of the delegation shall be responsible for them.

Article (43)

a- The head of the delegation is entitled to travel in business class, while the rest of the delegation members shall travel in economy class.

b- Priority in flight bookings shall be given to the national carrier, provided that its prices do not exceed 20% of the prices of other carriers.

c- When booking tickets, consideration shall be given to using the shortest and least costly routes, and utilizing discounted group booking rates whenever possible.

d- Delegation members shall not be allowed to receive the value of the ticket in cash.

e- The traveller shall bear any costs arising from cancelling, changing, or replacing travel tickets if the reason is attributable to them.

f- In case of travelling by land using a private mode of transportation, the Authority may compensate the delegation member for their travel ticket with an amount not exceeding 75% of the ticket value, subject to the approval of the Board.

Chapter Ten

Investment Management

Article (44)

a- The Authority may invest its assets to achieve returns, and such investments shall be made in ways permitted by the regulations in the Kingdom, provided that it does not adversely affect its objectives and activities.

b- The Authority shall not be allowed to sell, purchase, rent, or invest in real estate, lands, or any such property without obtaining written approval from the Ministry.

Article (45)

The Authority shall be prohibited from engaging in financial gambling.

Article (46)

Investments made by the Authority shall be subject to the provisions and procedures of this Regulation, especially those related to revenues, expenses, purchases, collections and disbursements. The Authority shall follow the procedures set by the Ministry in this regard.

Article (47)

The Authority shall allocate a percentage of no less than 3% of the revenues of investment projects for maintenance work on those projects, and the funds shall not be spent for other purposes without the approval of the Ministry.

Chapter Eleven

Miscellaneous Provisions

Article (48)

The Authority shall maintain its immovable properties and take care of their maintenance and use them carefully.

Article (49)

The Authority shall conduct an inventory of its immovable properties at the end of each fiscal year, or on a date determined by the Board, by a committee composed of at least three members appointed by the Board for this purpose. The committee shall submit a report to the Board on the results of the inventory for approval.

Article (50)

All movable properties such as cars and motorcycles shall be registered in the name of the Authority.

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Regulation No. (6) of 2022 promulgating the Bahraini Regulation Against Doping in Sports

Regulation No. (19) of 2021 amending some Provisions of Decision No. (155) of 2020 regarding the Regulation...

Regulation No. (2) of 2022 on Establishing and Forming the Youth Empowerment Committee in the Public and Private Sectors

13 Jul, 2022

51.19 KB, 4 Pages

President of the Supreme Council of Youth and Sports: Having reviewed the Legislative Decree No. (5) of 1983 amending Emiri Decree No. (2) of 1975 establishing a Supreme Council for Youth and Sports, as amended; And upon the submission of the Minister of Youth and Sports Affairs; And after coordination with the competent authorities; Hereby Decides: Article One A committee called (Youth Empowerment Committee in the Public and Private Sectors) shall be established, referred to in this Decision as (the Committee). [1]Article Two The Committee shall be formed under the presidency of the Minister of Youth and Sports Affairs, and with the membership of: 1- Representative of the Ministry of Industry and Trade as Vice President. 2- A representative of the Ministry of Education. 3- A representative of the Ministry of Interior. 4- A representative of the Ministry of Information. 5- A representative of the Ministry of Labor. 6- A representative of the civil service. 7- A representative of the Economic Development Council. 8- A representative of the Labor Fund 9- Two representatives from the private sector based on the nomination of the Bahrain Chamber of Commerce and Industry. 10- Two representatives of the Lamy body chosen by the Chairman of the Committee. 11- Two youth representatives chosen by the Committee Chairman. A decision shall be issued by the Chairman of the Committee to nominate its members, based on the nomination of each of the aforementioned entities, provided that the level of representation is not less than the rank of Assistant Undersecretary or someone similar, with the exception of Clauses (9), (10) and (11) of the first paragraph of this Article. Article Three Their term of office shall be of two years, renewable. If the position of any of the committee members becomes vacant for any reason he shall be replaced by the same instrument by someone representing the same entity or category, and the new member shall complete the term of his predecessor. Article Four The Committee aims to achieve the following objectives: 1- Monitor the empowerment of youth in public and private sector institutions. 2- Explore training, scholarship and career advancement opportunities for youth in line with their capabilities and aspirations, while serving the institutional interest. 3- Coordinate with public and private sector institutions to establish committees concerned with youth empowerment. 4- Fulfil the aspirations of youth, listen to their opinions and ideas within the correct legal frameworks. 5- Evaluate and enhance national policies and strategies related to youth empowerment. 6- Ensure the involvement of highly skilled and high-performing youth in the ongoing development processes across all sectors for the public benefit. 7- Develop and showcase youth talents to contribute to institutional excellence and sustainability. 8- Work on establishing a detailed information database related to youth empowerment in the Kingdom of Bahrain and strive to keep it updated in coordination with all concerned government authorities and private sector institutions. Article Five The Committee shall convene upon the invitation of its president at the time and place determined by him. The Committee meeting shall be deemed valid with the presence of a majority of its members, including the committee president or his deputy. The committee shall issue its decisions by a majority vote of the members present, and in case of a tie, the side to which the president belongs shall prevail. Article Six The committee president shall appoint a rapporteur from among the employees of the Higher Council for Youth and Sports, based on the nomination of the Secretary-General of the Council. The committee rapporteur shall be responsible for preparing the committee's agendas, notifying the members thereof, recording the minutes of the meetings, and performing other tasks assigned to him by the committee president. Article Seven In order to perform its tasks, the Committee may assign one or more of its members to study one or more of the topics presented to it. It is also permissible for the Committee to form working groups from among its members to carry out any tasks related to the committee's work. The Committee may seek the assistance of experts and specialists as it deems necessary and it may invite them to attend its meetings for discussion and to listen to their opinions or to provide it with the information it deems necessary to carry out its functions. However, Those who are consulted in the committee's work shall not have the right to vote. Article Eight The committee shall coordinate with public and private sector institutions in order to complete its work. Article Nine Those concerned - each within his jurisdiction - shall implement this Decision, and it shall come into force the day following the date of its publication in the Official Gazette. President of the Supreme Council for Youth and Sports Khalid bin Hamad bin Isa Al Khalifa Issued on: 14 Dhu al-Hijjah 1443 A.H. Corresponding to: 13 July 2022 [1] Amended per Regulation No. 2 of 2023

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Regulation No. (6) of 2022 promulgating the Bahraini Regulation Against Doping in Sports

23 Jun, 2022

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President of the Bahrain Olympic Committee: Having reviewed the Law of the Associations, Social and Cultural Clubs, Private Bodies Working in the Field of Youth and Sports and the Private Institutions promulgated by the Legislative Decree No. (21) of 1989, as amended; Law No.(13) of 2008 ratifying the United Nations Convention Against Doping in Sports; Unified Statute of Sports Federations promulgated by Decision No. (15) of 2014, as amended; And Bahraini Regulation Against Doping in Sports promulgated by Decision No. (15) of 2021; And upon the submission of the Secretary-General; And after the approval of the Board of Directors of the Bahrain Olympic Committee; Hereby Decides: Article One The provisions of the Bahraini Regulation Against Doping in Sports attached to this Decision shall apply. Article Two The Bahraini Regulation Against Doping in Sports promulgated by Decision No. (15) of 2021 shall be repealed. Article Three This decision shall be published in the Official Gazette, and shall come into force three months after the date of its circulation to sports federations, clubs, sports authorities, and other relevant authorities. President of the Bahrain Olympic Committee Khalid bin Hamad bin Isa Al Khalifa Issued on: 24 Dhu al-Qi'dah 1443 A.H. Corresponding to: 23 June 2022 Bahraini Regulation Against Doping in Sports Chapter One General Provisions Article (1) Definitions In applying the provisions of this Regulation, the following words and expressions shall have the meanings assigned to them below, unless the context requires otherwise: 1- Kingdom: kingdom of Bahrain. 2- Committee: The Bahrain National Anti-Doping Committee (BNADO), responsible for overseeing the implementation of anti-doping laws and regulations in accordance with the provisions of this Regulation and the Code. 3- Board of Directors: The Committee's Board of Directors. 4- President of the Board of Directors: President of the Committee's Board of Directors. 5- Code: The World Anti-Doping Code. 6- Testing Committee: The committee responsible for executing programs related to conducting necessary tests and examinations to detect prohibited substances, metabolites, or markers in athletes' samples. 7- Disciplinary Committee for Anti-Doping: The Bahrain Disciplinary Committee for Anti-Doping, established by the Committee to review and adjudicate violations of anti-doping rules. 8- Anti-Doping Appeals Committee: The Bahraini committee that decides on appeals against decisions of the Disciplinary Committee for Anti-Doping in accordance with the provisions of this Regulation. 9- Olympic Committee: Bahrain Olympic Committee. 10- Sports Organizations: National sports authorities, clubs and associations. 11- Olympic Committee Team: Any Olympic or other national team selected by the Olympic Committee. 12- Therapeutic Use Exemption Committee: A committee formed by decision of the Committee to consider requests for therapeutic use exemptions. All definitions in the Code and international standards shall be automatically applied and considered an integral part of this Regulation. Article (2) Scope of Application The provisions of this Regulation apply to all members of the sports community in the Kingdom, across all sports organizations, as well as to all athletes and supporting sports personnel. Article (3) Proof of Doping The proof of doping shall be subject to the anti-doping rules of the Committee, in accordance with the relevant provisions of the Code and international standards. Article (4) Prohibited List The Committee shall publish the approved Prohibited List from the World Anti-Doping Agency (WADA) and any amendments thereto to sports organizations within three months from the date of publication by (WADA). Chapter Two Bahrain National Anti-Doping Committee (BNADO) Article (5) Nature of the Committee The Committee is an independent executive entity, equipped with the necessary financial, human and technical resources to carry out its tasks under this Regulation. It serves as the competent authority for implementing the provisions of the Code and international standards, in addition to matters related to anti-doping in sports at the national level. Article (6) Committee Guarantees The Committee shall operate with full independence, free from interference in its decisions and executive activities. All individuals engaged in the operational activities of the Committee shall adhere to the necessary independence standards as outlined in the Code and they shall be prohibited from participating in the management or operation of any sports organization, entity or government administration related to sports or anti-doping. Article (7) Roles and Responsibilities of the Committee The main objective of the Committee shall be to take all necessary measures to preserve sports in the Kingdom, by making it a field for excellence and competition free from the scourge of the use of prohibited doping in sports, which harms the health of athletes and undermines the inherent values of sport. This shall be done through the following: 1- Adopting the Committee's anti-doping rules. 2- Formulating, implementing and supervising the general policy related to anti-doping in sports, concerning the following aspects: a) Planning, executing, evaluating, and promoting education programs in accordance with the relevant provisions of the Code and international standards. b) Developing training programs for medical and technical personnel to qualify them in the field of sample collection for testing, according to the required standards under the relevant provisions of the Code and international standards. c) Developing and implementing anti-doping plans and programs in accordance with the Code and international standards. d) Collaborating with relevant entities organizing various sports events internally and externally regarding anti-doping in sports. 3- Supervising and monitoring the activities of doping control in all sports organizations in the Kingdom. 4- Organizing stations for doping control in various sports facilities in the Kingdom, supervising them, and ensuring compliance with the provisions of the relevant international testing and investigation standards. 5- Cooperating with local bodies and authorities related to anti-doping outside the sports field. 6- Cooperation with similar authorities in the countries of The Gulf Cooperation Council, the Arab World, the countries of the world, and (WADA). 7- Establishing the Disciplinary Committee for Anti-Doping and appointing an independent Appeals Committee for Anti-Doping, both structurally and operationally, in accordance with the requirements of the Code and the international standards for results management and the provisions of this Regulation. 8- Monitoring the implementation of the Code and the International Convention for Doping in Sport ratified by Law No. (13) of 2008. Article (8) The Activities and Programmes of the Committee The Committee shall practise the following activities and programmes: 1- Activation of national anti-doping programmes in sports, including the determination of the time and place of doping control, surprise tests without prior notification, and tests within or outside the framework of national sports events. 2- Working to monitor doping for athletes in cooperation with national and international organisations, other regulatory committees, and sports bodies and authorities such as clubs, youth centres and hostels, and private health clubs, as well as for all sports activities and events held on the territory of the Kingdom. 3- Reviewing detailed clauses for planning, managing, and executing doping control operations and adopting the Prohibited List issued and published by (WADA). 4- Conducting prosecution activities, hearing sessions, and imposing sanctions through the independent operational Disciplinary Committee for Anti-Doping and the independently structured and operational Appeals Committee for Anti-Doping. Also, monitoring the implementation of their decisions by sports organizations. 5- Working to promote values, information, and preventive actions in anti-doping through planning, execution, evaluation, and promotion of education programs aligned with the requirements of the Code and international education standards. 6- Contributing to research activities related to anti-doping in the sports field, and creating a database and a special website with the aim of educating athletes, researchers, and those interested in this field. 7- Explaining the Committee's working strategy, activities, and implementation mechanisms to relevant public authorities responsible for youth and sports affairs, sports federations, and various other relevant authorities. 8- Establishing the Therapeutic Use Exemption Committee to grant necessary exemptions in accordance with the Code and international standards for medical exemptions. 9- Training, authorizing, and re-authorizing local personnel in the category of doping control officers, and providing educational training to all committee members involved in any part of the doping control process. 10- Any activities related to the Code and international standards. Article (9) The Financial Affairs of the Committee The Committee shall have an independent annual budget whose resources shall be as follows: 1- Government support provided to the Committee. 2- The allocated support from the Olympic Committee and the Supreme Council for Youth and Sports. 3- Donations and other funds accepted by the Committee in accordance with the applicable regulations in the Kingdom. 4- Revenues generated from providing its services and various activities. The budget shall be used to cover expenses such as the preparation of the Committee’s and its affiliated committees’ headquarters, remunerations for the President and members of its Board of Directors, salaries of employees, compensations for lecturers, volunteers, and other individuals working and collaborating with the Committee. It shall also cover the costs of the Committee’s programmes and different activities, all in accordance with the provisions of the financial regulations issued by the Board of Directors and approved by the Olympic Committee. Article (10) Audit of the Committee’s Accounts The accounts of the Committee shall be audited by an auditor appointed by its Board of Directors, and a copy of the audited accounts report along with the annual report of the first quarter of the year following the financial year shall be submitted to the Olympic Committee. Article (11) Board of Directors The Board of Directors is the highest authority within the Committee and is responsible for managing and overseeing its affairs in accordance with the provisions of this Regulation. It shall be composed of a President, a Vice President, and seven members, appointed by a decision of the President of the Olympic Committee, for a term of four years. None of them shall be a member of the Board of Directors of another sports authority. Among them, there shall be individuals with experience in medical, legal, administrative, sports and anti-doping fields. Upon their appointment to the Committee, members shall sign a conflict of interest declaration, committing not to represent the interests of any other entity, and to act in the best interest of the Committee, safeguard clean sports, and maintain confidentiality. The Board of Directors shall meet quarterly, and emergency meetings of the Board can be convened upon the request of its President, Vice President, or one-third of its members. The meetings of the Board of Directors shall be valid if attended by at least five members, provided that they include the President or his Vice-President. The decisions and recommendations of the Board shall be issued by a majority votes of those present, and in case of a tie, the side of the President of the meeting shall prevail. Article (12) The Competences of the Board of Directors In addition to the provisions outlined in Articles (7) and (8) of this Regulation, the Board of Directors shall assume the following competences: 1- Developing the organizational structure of the Committee. 2- Appointing the Executive Director of the Committee and specifying their job description and responsibilities. 3- Proposing amendments to this Regulation to align it with the Code. 4- Ensuring the continuity of financial funding, support, and assistance from governmental and non-governmental authorities, in a manner that doesn't affect the independence and transparency of the Committee's work. Article (13) The Competences of the President of the Board of Directors The President of the Board of Directors shall have the following duties: 1- Presiding the meetings of the Board of Directors. 2- Approving the minutes of the Board of Directors' meetings after obtaining the approval of the majority of the members present regarding the topics and decisions contained therein, and sending copies of them to the members of the Board. 3- Discussing the annual financial budget report of the Committee with the members of the Board of Directors, and submitting the final report to the Olympic Committee and the Supreme Council for Youth and Sports. Article (14) The Competences of the Vice-President of the Board of Directors The Vice-President of the Board of Directors shall undertake all the duties and responsibilities entrusted to the President of the Board in case of his absence or an impediment. Article (15) The Competences of the Members of the Board of Directors The members of the Board of Directors shall practice the following duties: 1- Participating in the periodic and emergency meetings of the Board of Directors. 2- Submitting requests for emergency meetings. 3- Actively participating in the Board of Directors and contributing to the development of the Committee's general strategy. 4- Carrying out other duties assigned to them by the Board of Directors. Article (16) Executive Director of the Committee The Committee shall have an Executive Director, provided that he holds a university qualification, and has sufficient knowledge in administration and the anti-doping field. The Executive Director shall be independent and responsible for developing, implementing, and managing all aspects of the Committee's operations and activities. In particular, the following shall be carried out: 1- Managing the Executive Bureau, and the financial, technical, and service affairs of the Committee. 2- Assisting the Board of Directors in developing and monitoring the Committee's work, evaluating multi-year strategic plans for programs and initiatives that meet the mandatory requirements of the Regulation and international standards. This shall include, for example, the following programs: a) Doping control programs: Including testing, investigations, whereabouts, therapeutic use exemptions, sample collection and processing, laboratory analysis, result management and investigations. b) Developing an educational program that aligns with educational programs as per the Code. c) Researching internationally recognized ethical practices in anti-doping. d) International collaboration and alignment in the field of anti-doping. 3- Developing, implementing, and evaluating annual operations plans and linking budgets to achieve strategic plans. 4- Proposing administrative and executive policies, submitting them to the Board of Directors for approval, and then starting their implementation. 5- Proposing the formation of various committees stipulated in this Regulation, along with suggesting their working mechanisms, tasks, and responsibilities as per the provisions of this Regulation. 6- Working on enhancing the quality and efficiency of the Committee's activities in light of the available financial resources. 7- Providing quarterly reports to the President and the Board of Directors on the progress of the Committee's work. 8- Developing and maintaining communication and cooperation means with national and international anti-doping units and organizations. 9- Representing the Committee, when necessary, alongside the President or Vice President, in media appearances, meetings, conferences and relevant national and international events. 10- Obtaining the latest information on issues and developments related to the Committee's activities and operations and their implementation. Article (17) Executive Bureau of the Committee The Executive Bureau of the Committee shall consist of a sufficient number of staff, volunteers or collaborators who have the necessary expertise, especially in executive secretariat, all appointed by a decision of the Board of Directors to carry out all administrative work of the Committee. Article (18) Lecturers The lecturers are individuals who deliver lessons and lectures in seminars, training courses, and public workshops related to anti-doping in the Kingdom for athletes, club leaders, private health institutes, youth centres, sports clubs, sports federations, and other relevant authorities. The following minimum requirements are stipulated for them: 1- Good knowledge of the anti-doping laws, related international standards, and the ability to communicate information. 2- At least five years of previous and approved anti-doping work experience. Chapter Three Testing Committee Article (19) Formation and Responsibilities of the Testing Committee The Testing Committee shall be formed by a decision of the Committee, consisting of a sufficient number of medical personnel of both genders. The formation includes the appointment of a General Coordinator and a Deputy General Coordinator. Individuals for sample collection shall be designated from the following categories: 1- Doping Control Officers. 2- Chaperones and Blood Control Officers. The Testing Committee shall be responsible for implementing programs related to conducting necessary tests to detect doping according to local and international standards and regulations. The committee shall carry out tests on all national athletes affiliated with sports organizations, as well as on all other athletes falling within the scope of this Regulation according to Article Two thereof. Additionally, this Committee, under the guidance of the (BNADO) Committee, shall manage the planning and distribution of tests, sample collection, processing and sending them to the approved or (WADA)-accredited laboratories for analysis. Article (20) Responsibilities of the Testing Committee The Testing Committee assumes the following responsibilities: 1- Establishing a doping control station during various sports events inside or outside the Kingdom, if necessary. 2- Developing specific templates for testing procedures that are in line with the requirements of the Code and international standards, including: a) Doping Control Form. b) Supplementary Report Form. c) Chain of Custody Form. d) Doping Control Officer Report Form. 3- Providing the necessary equipment and devices to conduct the sample collection process, such as: Containers for collecting "blood or urine" samples, pH and specific gravity measuring device, sample storage refrigerator, and a cooled box for transporting samples from the station to approved or (WADA)-accredited laboratories. 4- Compiling the proposed annual budget for purchases and needs of the testing station and submitting it to the Executive Director of the Committee. 5- Working to provide office supplies, photocopier, fax, computers, and internet service. 6- Identifying the names of approved or (WADA)-accredited laboratories for the purpose of sample analysis, drafting contracts with them, and submitting them to the Executive Director of the Committee. 7- Conducting sample collection sessions for all athletes in the Kingdom from all levels and across all sports organizations, as well as athletes in private health clubs. 8- Maintaining all registers and documents related to the sample collection sessions. Article (21) General Coordinator for Doping Control The General Coordinator for Doping Control shall have a minimum of documented practical experience as a Doping Control Officer and to be proficient in spoken and written English. He shall not have any conflicts of interest in any process he carries out. The General Coordinator shall be responsible for the following tasks: 1- Developing strategic and general plans for planning and implementing testing programmes and preparing annual budgets. 2- Supervising and managing sample collection sessions at the doping control station, including delivering samples to the accredited or (WADA)-approved laboratory. 3- Detailing and explaining the plan, and distributing duties and responsibilities to the members of the sample collection team of athletes. 4- Preparing daily, monthly, and annual reports and recommendations related to the testing programme, and submitting them to the Executive Director of the Committee. 5- Developing a protocol for procedures and methods of sample collection for international recognition and obtaining ISO 9001/2000 Quality Management System certification. Article (22) Department for Monitoring the Location of Athletes The regulations of the Committee on Anti-Doping delineate the responsibilities of the Monitoring Athletes' Location Department, in accordance with the relevant provisions of the Code and international standards. Article (23) Doping Control Staff Doping Control Staff are a team of employees, volunteers or collaborators whose responsibilities are confined to the process of collecting samples “urine or blood” from athletes. They shall possess an accredited certificate that authorizes them to collect such samples from the athletes' bodies. Article (24) Plans and Programs of the Testing Committee The Testing Committee shall be responsible for implementing the testing plans and programs in accordance with the plans approved by the Committee. Chapter Four Therapeutic Use Exemption Article (25) Therapeutic Use Exemption The Committee shall be responsible for executing all activities related to therapeutic use exemptions. The organization of the activities stipulated in the preceding paragraph and cases of therapeutic use exemption shall be subject to the provisions of the Committee's anti-doping rules, provided that it does not conflict with the Code and international standards. Article (26) Therapeutic Use Exemption Committee The Committee shall form a committee to consider therapeutic use exemption requests. The specific rules of this committee, including its procedures, shall be aligned with the relevant provisions of the Code and international standards, as outlined in the Committee's anti-doping rules and related internal regulations. Chapter Five Doping Tests Article (27) Testing Activities Testing shall be conducted in accordance with the relevant provisions of the Code and international standards, as outlined in the Committee's anti-doping rules. Article (28) Sample Analysis Samples for detecting doping shall be analysed in accordance with the relevant provisions of the Code and international standards, as outlined in the Committee's anti-doping rules. The Committee shall send the collected samples, in accordance with the relevant provisions of the Code and international standards, to any of the accredited or (WADA)-approved laboratories. Chapter Six Results Management Article (29) Results Management Committee The Results Management Committee shall be formed by a decision of the Board of Directors and shall be responsible for conducting preliminary results management activities in accordance with the relevant provisions of the Code and international standards for results management. Article (30) Confidentiality of the Athletes’ Information and Identity The Committee shall retain the Doping Control Form and other relevant documents for all athletes whose samples showed positive analytical results or indicated the possibility of an anti-doping rule violation, in accordance with the relevant provisions of the Code and international standards. The identity of the athlete and their support personnel shall remain confidential during the results management phase. The athlete, the International Federation, (WADA) and all relevant authorities shall be notified about the athlete's initial review by the Committee, following the rules specified in the Code as outlined in the Committee's anti-doping rules. This information shall also be reported in the Anti-Doping Administration and Management System (ADAMS). Article (31) Temporary Suspension The imposition of temporary suspension on an athlete shall be carried out in accordance with the relevant provisions of the Code and international standards, as outlined in the Committee's anti-doping rules. Article (32) Anti-Doping Rules Violation The Committee's anti-doping rules shall define cases of anti-doping rule violations in accordance with the relevant provisions of the Code. Chapter Seven Disciplinary Procedures Article (33) Anti-Doping Disciplinary Committee The Anti-Doping Disciplinary Committee shall be formed by decision of the Committee, and the Committee's anti-doping rules and internal regulations define its composition and procedures in accordance with the relevant provisions of the Code and international standards. Article (34) Sanctions The system of sanctions applied for anti-doping rule violations shall be subject to the Committee's anti-doping rules, which shall comply with the relevant provisions of the Code and international standards. Article (35) Sanctions Imposed on Sports Federations The Olympic Committee may take any action or measure against non-compliant sports federations to ensure their activities align with the Committee's anti-doping rules. Chapter Eight Appeal Article (36) Appealing the Anti-Doping Disciplinary Committee Decisions Decisions issued by the Anti-Doping Disciplinary Committee shall be subject to appeal before the Anti-Doping Appeals Committee designated by the Olympic Committee, in accordance with the relevant provisions of the Code and international standards, as outlined in the Committee's anti-doping rules. Article (37) Appealing the Penalties Imposed on Sports Federations The decisions made in accordance with the provisions of this Regulation to impose sanctions on sports federations may be appealed before the Anti-Doping Appeals Committee, and subsequently before the Court of Arbitration for Sport (CAS), by the relevant national sports federation within one month from the date they become aware of the decision. Chapter Nine Final Provisions Article (38) Notification Requirements The Committee shall commit to all notification requirements outlined in the relevant provisions of the Code and international standards, as specified in the Committee's anti-doping rules. Article (39) Confidentiality and Annual Reports The Committee shall undertake to prepare and publish an annual report on its anti-doping activities and shall provide a copy to (WADA). Principles of cooperation in the field of anti-doping results, public transparency, responsibility, and respect for the privacy of all athletes or individuals shall align with the relevant provisions of the Code and international standards, as indicated in the Committee's anti-doping rules. Information exchange and management shall be carried out in accordance with international standards. Article (40) Automatic Binding Effect of Decisions of Signatory Organizations to the Code The automatic binding effect of decisions made by organizations signatory to the Code must be in compliance with the relevant provisions of the Code and international standards, as detailed in the Committee's anti-doping rules. Article (41) Recognition of Decisions of Non-Signatory Organizations to the Code The Committee recognizes decisions taken by non-signatory organizations to the Code if it finds that these decisions were made within the authority of that organization and that the anti-doping rules of that organization are consistent with the Code. Article (42) Limitation of Violation Procedures for a violation of anti-doping rules against an athlete or any other person shall commence within the specified time frame outlined in the Code and international standards, as detailed in the Committee's anti-doping rules. Article (43) Anti-Doping Rules Updates The Committee shall commit to applying all amendments and updates received on anti-doping rules, considering them an integral part of this Regulation once those updates have been implemented in the Code and international standards by (WADA). Article (44) Amendment and Interpretation of the Regulation The Committee shall be responsible for implementing, interpreting, and amending the provisions outlined in this Regulation, with the approval of the Olympic Committee. It shall be permitted to invite representatives from sports federations to participate in discussions concerning these matters. This Regulation and any amendments made thereto shall be disseminated to sports organizations and other concerned authorities. The provisions of this Regulation shall not be applied retrospectively to matters pending before their entry into force, and these matters shall be completed in accordance with the controls in force at the time their cases arise, and their results shall be recognised. Article (45) Reorganisation of the Committee and Transfer of Assets The dissolution, termination or reorganization of the Committee for any legal reason is to be executed through a decision issued by the Olympic Committee. Any remaining assets of the Committee shall be allocated towards fulfilling all its outstanding obligations and commitments. The decision shall specify the methods for disposing of the remaining assets.

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Regulation No. (19) of 2021 amending some Provisions of Decision No. (155) of 2020 regarding the Regulation Governing Rules and Procedures for Obtaining the Special Leave for Preparation and Participation in Sports Games and Tournaments

11 Mar, 2021

11.13 KB, 2 Pages

Minister of Youth and Sports Affairs: Having reviewed the Decision No. (155) of 2020 regarding the Regulation Governing Rules and Procedures for Obtaining the Special Leave for Preparation and Participation in Sports Games and Tournaments, Hereby Decides: Article one The texts of Articles (2) second and third paragraphs, (3), and (4) first paragraph of the Decision No. (155) of 2020 regarding the Regulation Governing Rules and Procedures for Obtaining the Special Leave for Preparation and Participation in Sports Games and Tournaments shall be replaced with the following texts: Article (2) Second and Third Paragraphs: The application must include the name of the eligible person for the leave, their age, position, job grade, the organization they are affiliated with, the start and end dates of the leave, and the name of the sports game or tournament. The competent authority shall submit an annual report to the minister regarding the applications for leaves from employees in government entities and those working in the private sector. Article (3): The application for the leave shall be submitted by the beneficiary entity to the competent directorate, in accordance with the forms prepared in this regard, at least one month before the start of the preparation or participation period, unless the competent directorate deems the seriousness of the matter justifying a shorter notice. The application shall be accompanied by the documents proving the individual's participation in the sports games or tournaments and their affiliation with the national team, club or sports federation, along with any required approvals from the ministry and the sports federation for clubs, and the Olympic Committee for sports federations. The application shall include the requested leave period in days, as determined by the beneficiary entity. The duration of the leave shall be proportional to the actual need for preparation and participation. In the event that the application relates to administrative staff, the beneficiary shall nominate three persons to carry out the task. The competent directorate shall choose among them on the basis of the lowest or highest job rank, provided that the necessary expertise is available to carry out the task. In the event that this number cannot be nominated, the competent directorate may either approve the candidate or one of the two candidates or refer to the beneficiary to nominate other persons, or seek the assistance of experts to nominate the appropriate person to carry out the task. Article (4) First Paragraph: The competent directorate shall review and submit the leave application to the minister for approval within ten working days from the date of its submission. Failure to respond within this period shall be considered an implicit rejection of the application. Article Two The concerned - each within his jurisdiction- shall implement this Decision, and it shall come into force the day following the date of its publication in the Official Gazette. Minister of Youth and Sports Affairs Aymen bin Tawfeeq Almoayed Issued on: 27 Rajab 1442 AH Corresponding to: 11 March 2021

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Regulation No. (5) of 2021 regarding Determining the Form of Companies that Sports Clubs May Take, the Rules Governing their Work and the Mechanism of their Control

02 Mar, 2021

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The Minister of Youth and Sport Affairs: Having reviewed the Commerce Law promulgated by Legislative Decree No. (7) of 1987, as amended; Law of Associations, Social and Cultural Clubs, Private Bodies Working in the Field of Youth and Sports and Private Institutions promulgated by the Legislative Decree No. (21) of 1989, as amended; Commercial Companies Law promulgated by Legislative Decree No. (21) of 2001, as amended, and its Implementing Regulation promulgated by Decision No. (6) of 2002, as amended; Law No. (18) of 2012 regarding Brand Names; And Legislative Decree No. (27) of 2015 regarding Commercial Register, as amended by Legislative Decree No. (52) of 2018; And after coordination with the Minister of Industry, Commerce and Tourism; Hereby Decides: Chapter One Definitions Article (1) In applying the provisions of this Decision, the following words and expressions shall have the meanings assigned to them below, unless the context requires otherwise: Kingdom: The kingdom of Bahrain. Ministry: The Ministry concerned with sports affairs. Minister: The Minister concerned with sports affairs. Competent Directorate: Directorate of Legal Affairs and Licenses at the Ministry. Club: The sports club established in the form of a commercial company or its entity is changed to that in accordance with the provisions of the Societies, Social and Cultural Clubs and Private Institutions in the Field of Youth, Sports and Private Institutions, promulgated by Legislative Decree No. (21) of 1989. Club Administration: The Board of Directors of the company, its Directors or its Board of Managers, according to the form of the company. Chapter Two Establishment of the Club Article (2) In the establishment of Clubs, the rules and provisions stipulated in the Commercial Companies Law promulgated by Legislative Decree No. (21) of 2001, Legislative Decree No. (27) of 2015 regarding Commercial Register and the decisions issued by the Minister concerned with commerce affairs shall be followed. Article (3) a- It shall be permissible for Clubs to take one of the following forms: 1- A limited liability company, which shall be permitted to be a non-profit company. 2- Closed joint stock company. b- Clubs shall not convert from one form of company to another or merge except with the approval of the Ministry. Chapter Three Licensing the Club to Work in the Field of Sports Article (4) a- Clubs shall not work in the field of sport except with a licence issued by the Ministry. b- The legal representative of the club shall submit the request for license to the Ministry concerned with commerce affairs, and it shall include all the required data and documents in accordance with the forms prepared for this by the Ministry. Article (5) The license shall be subject to the following conditions: 1- Submitting a copy of the company’s Articles of Association project and its charter, if any, provided that it shall include the following: a) The name of the Club, which is used in all its correspondence and transactions, and shall not be changed or amended by deletion or addition except with the permission of the Ministry, and without prejudice to the provisions stipulated in Law No. (18) of 2012 regarding Brand Names, and it shall not be permissible in all cases for the Club to take a name that calls for confusion between it and another Club. b) The purposes for which it was established and its headquarters, provided that it shall be in the Kingdom. c) The financial resources of the Club. 2- Fulfilment of the conditions stipulated in Article (11) of this Decision in the Club founders. 3- Submission of a letter from the partners or the legal representative of the legal person specifying who is responsible for its management. 4- Payment of the prescribed fees. 5- Submission of the security approval from the Ministry of Interior. 6- Presentation of any other information or documents that the Competent Directorate deems to be necessary to decide on the request for the license. Article (6) The Ministry shall be decide on the request for license within thirty days from the date of its submission, and the Ministry shall have the right to reject the request for license in the following cases: 1- Absence of any of the conditions mentioned in Article (5) of this Decision. 2- If the community does not need the services of the Club. 3- The existence of other sports Clubs that meet the needs of the community with regard to the activities that will be practised. 4- If the establishment of the Club is inconsistent with the public interest. 5- Invalidity of the Club's headquarters or the place of practising its activity in health, social or sports terms. 6- If the Club was established with the intention of reviving another previously dissolved Club or having its license revoked, as the case may be. Article (7) The licence shall include the name and registration number of the Club. The license is granted for a period of one year, renewable for other similar terms. Article (8) The Competent Directorate shall undertake registering the Club in the register prepared for this purpose at the Ministry after licensing it, and a decision shall be issued by the Minister to publish the registration number in the Official Gazette. Article (9) a) It is permissible for the Minister, by a decision issued by him, to revoke the license or suspend it for a period not exceeding six months, in the following cases: 1- If the Club fails to achieve the purposes it was established to achieve. 2- If the Club disposes of its funds in a manner other than those specified for it in accordance with its objectives. 3- If the Club commits a serious violation of the law or violates the public order or morals. 4- If the public interest so requires. b- The Minister shall communicate his decision to the Club by a registered letter, and it shall be implemented by the Club Administration as soon as it becomes aware of it. c- The decision shall be registered in the register prepared for this purpose in the Competent Directorate and shall be published in the Official Gazette. d- It is prohibited for any person to participate in the Club’s activity after the publication of the decision to cancel the license in the Official Gazette. Chapter Four License to Own Stocks and Shares Article (10) Ownership of stocks and shares in Clubs shall be limited to Bahrainis only, and this shall be through a personal license issued by the Ministry, and it is not permissible to waive it to others except after the approval of the Ministry. Article (11) The founders of Clubs or those who wish to own stocks or shares in them are required to have the following: a- For natural persons: 1- Shall be of a Bahraini nationality. 2- Shall not be under eighteen years old. 3- Shall be of good conduct and behaviour, and have not been previously convicted of a felony or misdemeanour of any crime or offence involving honour or integrity unless he has been rehabilitated. 4- Shall not be affiliated with any political association. b- For legal persons: 1- The legal person shall have the Bahraini nationality and shall be wholly owned by individuals of Bahraini nationality. 2- Companies in which the Kingdom, public institutions and bodies participate are permitted to obtain a license to own stocks in Clubs, in a manner that does not conflict with the laws and legislations regulating them. Article (12) The founders of Clubs or those wishing to own shares in them shall submit an application to the Competent Directorate, completing the data and documents, as follows: a- For natural persons: 1- A copy of the identity card or passport. 2- Security approval from the Ministry of Interior. 3- A certificate of good conduct and behaviour issued by the competent authority in the Ministry of Interior. 4- A statement of previous experiences in the field of sports, administration, entertainment or media supported by the relevant documents, if any. 5- Any other data or documents that the Competent Directorate deems to be necessary to decide on the request for license. b- For legal persons: 1- A copy of the company’s Article of Association and its charter, if any. 2- A copy of the registration certificate in the commercial register for companies. 3- A letter from the partners or the legal representative specifying who is responsible for managing the person. 4- A statement of the previous experiences of the legal person or those in charge of it in the sports, administrative, entertainment or media field supported by the indicative documents, if any. 5- Security approval from the Ministry of Interior. 6- Any other data or documents that the Competent Directorate deems to be necessary to decide on the request for license. Article (13) The Competent Directorate shall decide on the request for the license within thirty days from the date of its submission. In case of rejection, it shall be reasoned, and the lapse of the period without a response shall be considered as an implicit rejection of the application. Article (14) a- The licence shall include the name of the licensee and his registration number. b- The licensee shall submit a copy of the licence to the Ministry concerned with commerce affairs in order to take the necessary measures. Article (15) The licensee shall comply with the following provisions: 1- Notifying the Ministry of any change in its data on the basis of which the license was issued. 2- Not transferring the ownership of stocks and shares except with the approval of the Ministry. 3- Merges or acquisitions shall be prohibited without obtaining the approval from the Ministry. Article (16) a- A serial and indexed register dedicated to the owners of the stocks and shares in Clubs shall be established in the Competent Directorate. b- The register shall include, in particular, the names of licensees, the registration number and any other data or observations that the Competent Directorate deems necessary to include. c- It is permissible for those concerned to view the register and obtain from it a certificate stating their registration in it. d- The Competent Directorate shall maintain the register, and it is prohibited to dispose of or destroy it. The Directorate shall establish an electronic archive of this register containing all contents referred to in Article (12) of this Decision. Chapter Five Club Administration Article (17) a- The Club's affairs are managed by a Board of Directors, a Director or a Board of Managers in accordance with the charter or the company’s Articles of Association and in accordance with the provisions set forth in the Commercial Companies Law, promulgated by Legislative Decree No. (21) of 2001. The Club shall establish an administrative structure to serve all its administrative affairs and sports activities. b- A register shall be established in the Competent Directorate in which the names of the members of the Clubs Administrations shall be registered. The provisions contained in Clauses (c) and (d) of Article (16) of this Decision shall apply to this register. c- The Club Administration shall notify the Ministry of any amendment in the Club Administration within fifteen days from the date of its occurrence. Article (18) a- Without prejudice to the provisions of Article (240) of Commercial Companies Law promulgated by Legislative Decree No. (21) of 2001, and the provisions of the Law of Associations, Social and Cultural Clubs, and Private Bodies Operating in The Field of Youth, Sports and Private Institutions promulgated by Legislative Decree No. (21) of 1989, the members of the Clubs Administrations shall meet the following conditions: 1- The member shall be of a Bahraini nationality having all his civil and political rights. A non-Bahraini shall be permitted to be a member of a Club Administration after the approval of the Supreme Council for Youth and Sports based on the recommendation of the Minister. 2- Shall be interested in sports. 3- Shall not be affiliated with any political association b- The provisions of the preceding Paragraph shall be without prejudice to the rights of the owners of stocks and shares to take over the management of the Club. Article (19) The person nominated for a position in the Administration of the Club shall be approved in writing by the Ministry. Article (20) a- It is permissible for the Ministry to delegate whomever it deems fit to attend the meetings of the Club Administration or the general assembly. b- It is permissible for the Club Administration to be invited to an emergency meeting at the request of the Ministry or the Ministry concerned with commerce affairs if necessary. Article (21) It is not permissible to combine the Club Administration work with the work of any position in one of the other Clubs. Article (22) It is permissible for the Club Administration to appoint an Executive Director with a remuneration who meets the conditions specified by the Ministry. It is permissible to invite the Director to attend meetings of the Board of Directors without having the right to vote, and the Director is not permitted to carry out any other work for remuneration or without remuneration except with the permission of the Club Administration and the approval of the Ministry. Article (23) The Club Administration shall undertake the following competences: 1- Laying the foundations and programs that help to raise the technical level of the sports teams in the graded age groups that represent them in the matches of the participating sports federations within the limits of the general policy set by the competent sports federation. 2- Establishing the internal regulation, the sports activity regulation and the health regulation. 3- Forming permanent or temporary committees to discuss and organize the various affairs and activities of the Club, whether from among the members of the Club Administration or the members of the Club, and it is permissible to seek the assistance of experts from outside the Club. 4- Drafting the annual report of the various aspects of activity in the Club, and informing the Ministry of a copy of it. 5- Examining the proposals and complaints submitted by the members. 6- Appointing the employees of the Club, determining their wages and taking disciplinary action against them. 7- Any other competences stipulated in the Commercial Companies Law promulgated by Legislative Decree No. (21) of 2001 and the decisions issued in implementation thereof. Chapter Six Regulation of Technical and Administrative Work of the Club Article (24) The Club Administration shall set the necessary regulations to regulate the technical and administrative work of the Club as it deems appropriate and in a manner that does not conflict with the Commercial Companies Law promulgated by Legislative Decree No. (21) of 2001 and the decisions issued in implementation thereof, and it shall submit these regulations to the Ministry for approval. These regulations shall be as follows: a) Internal regulation: It shall include the implementing matters necessary to achieve the objectives and goals of the Club, and it shall include the following matters: 1- Rules regulating membership affairs in the Club and mechanisms for complaints and penalties. 2- Opening and closing times of the Club. 3- Rules and procedures for attendance of the visitors to the club. 4- Rules for the use of the Club's facilities and stadiums. 5- Rules for organizing the Club's registers, books and archives. b- Sports activity: It shall include the following matters: 1- Systems and rules of the sports activities at the Club. 2- Procedures and conditions for contracting with supervisors and coaches for sports activity in the Club. 3-The competencies of supervisors and coaches, their duties, relationship with the Club Administration and the competent their sports federations, and other matters related to the organization of sports activity in the Club internally and externally. C- Health regulation: It shall include the general health and prevention rules that apply in the Club and the healthcare systems of the players and their treatment in case of illness or injuries. Article (25) a- The Club Administration shall comply to keeping the commercial books in accordance with the provisions stipulated in the Commerce Law promulgated by Legislative Decree No. (7) of 1987 and other relevant decisions. It shall also keep the following registers at the Club's headquarters: 1- The registration register of members showing the name of each member, surname, nationality, profession, date of birth, date of admission to membership and his personal number. 2- A register in which the records of the Club Administration’s meetings shall be recorded, provided that the records shall be signed by the President. 3- A register of the records of the meetings of the general assembly. 4- Contributions registration book and registration fees. b- The Council is permitted to establish other registers and books as may be required by the business needs of the Club. c- Prior to starting work on the registers and books, it is required that each of its pages are numbered with serial numbers and stamped with the seal of the Club. Article (26) The Club shall not pay any money to any player or any member of the technical, administrative, medical or arbitration bodies without entering into a contract regulating the relationship between the parties, provided that a clause regulating mediation and arbitration shall be included in the contract, taking into account the relevant rules of the laws and regulations of the sports federations concerned. Article (27) A- The Club Administration shall notify the Ministry of a copy of all contracts it enters into, whether with athletes or employees, contracts for the sale or purchase of real estates or land or contracts for the lease or investment of any of these. b- The Club Administration shall annually submit a copy of the audited financial data to the Ministry. Chapter Seven General Provisions Article (28) The Club shall operate within the framework of the general policy set by the Ministry and the Ministry concerned with commerce affairs and shall be subject to their control. It shall also commit to following the general policy, programs and directives determined by the sports federations for the game in which the Club participates. Article (29) a- It is not permitted for the Club to hold matches with foreign teams, whether inside or outside the Kingdom, except after obtaining permission from the competent sports federation and the written approval of the Ministry. It is also not permitted for the Club to receive funds or gifts from persons or bodies based outside the Kingdom or to send any of this to it except with the written permission of the Ministry and in accordance with the procedures prescribed by law for collecting funds for public purposes. b- It is not permitted for the Club to belong to, participate in or join an association, authority, club or federation based outside the Kingdom without prior permission from the Ministry. The passage of forty five days without a decision on the aforementioned application for affiliation, participation or accession shall be considered as an implicit rejection of the application. Article (30) The Club is prohibited from engaging in political or religious matters. Article (31) Employees who are designated by an order issued by the Minister concerned with Justice Affairs, in conjunction with the Minister, shall have the capacity of the judicial officer in the implementation of the provisions of this Decision, and the clubs shall enable the assigned judicial officer to carry out the inspection work and verify the application of the provisions of this Decision. They shall also facilitate the inspection procedures and extend full cooperation to the judicial officer in order to enable them to access all the correct data and information necessary to perform their tasks. Article (32) The provisions of this Decision shall not prejudice the right of the Ministry concerned with commerce affairs to supervise and control the administrative and financial affairs of the Club. Article (33) The concerned -each within his jurisdiction- shall implement the provisions of this Decision, and it shall come into force the day following the date of its publication in the Official Gazette. The Minister of Youth and Sport Affairs Ayman bin Tawfeeq Almoayed Issued on: 21 Jumada al-Akhir 1442 A.H. Corresponding to: 3 February 2021

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